The cost of tracking employees just went up. Reliable Business Technology can dramatically reduce these costs and improve the accuracy of the mandatory reporting. 

Understanding Requirements

As of July 2016, long-term care (LTC) facilities are required to report staffing and census information quarterly through a new software application, Payroll-Based Journal (PBJ). Facilities currently have the option to begin reporting information to the Centers for Medicare and Medicaid Services (CMS) voluntarily as a practice period through June 30, 2016.

While census information remains straightforward, facilities will need to account for the daily activities of every direct care worker, including job duties and hours worked—a time-consuming administrative task for resource-strapped LTC facilities. To raise the stakes, the Centers for Medicare and Medicaid Services note that they plan to audit data submissions and take noncompliance action on facilities providing inaccurate information.

PBJ offers two ways to submit staffing information: manual entry (time-intensive and error-prone) and data upload. Data upload, which entails generating a file from a payroll or time and attendance system and uploading it to PBJ, is the optimal choice. Rather than relying on a payroll system that translates time and attendance information into pay, ensure a seamless process with a time and attendance system configured to output PBJ-compatible data files and offer both employees and managers the ability to ensure time and attendance information is captured in an accurate and timely manner.



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